Provide client-specific negotiated rates
to boost bookings
Drive brand awareness, reach untapped markets and generate volume reservations by participating in corporate, TMC (travel management companies) and consortia hotel programmes and providing client-specific negotiated rates.
Leverage the potential of RFP’s to drive new business to your hotel. Travel managers use Request for Proposals (RFP’s) to identify the hotels they want to work with, decide if the hotels meet the criteria and negotiate rates. The Elegant Hotel Collection identifies relevant opportunities for your hotel and works with travel managers to ensure your property is included in RFP invitations.
Flexible payment options
Annual
Programme Fees or
Pay on Performance
Some RFPs require fees for participation, and whilst the cost of participation in hotel programmes generally works out to be a very small % of the revenue generated, we know some hotels find it hard to get budget approval for fees that have to be paid in advance.
The Elegant Hotel Collection has established alliances with nearly all global consortia to remove the annual fee for participation for those hotels keen to eliminate risk. Hotels can instead participate in consortia programmes on a “Pay On Performance” basis. Simply pay an enhanced commission when consortia reservations are generated.
What You Should Know About the RFP Process
Consortia and Travel Management Companies (TMCs) manage a significant percentage of room nights for the hotel industry and are a source of many RFPs;
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The peak RFP season is from July to September for the following year’s participation. If you miss any deadlines, many programmes offer late participation options;
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Group travel RFPs are generally sent throughout the year as, and when, there is demand;
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Some require fees for participation, but the cost of participation in hotel programmes generally works out to be a very small % of the revenue generated;
Most RFPs are sent by e-mail or posted on RFP specific tools, like the Elegant Content Tool. Full training and support are provided;
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Once an RFP is received, your hotel needs to submit the information requested, in the format that is required and within the deadlines that are set;
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The client then reviews the information you submit to assess if you meet the programme’s criteria and decide if your application will be accepted or rejected;
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If your application is approved, we will help you to load the agreed client-specific negotiated rates on the appropriate channels for distribution.
Simplifying the RFP Process
Our team of experts supporting hotel members through the RFP process, combined with our cutting-edge Content & RFP tool, help simplify the process of RFP completion.
The Content & RFP Tool
The Elegant Content Hotel Tool streamlines the completion of RFPs. With all property details and rate information stored centrally, you can automatically prepopulate key hotel information required for RFP bids, saving time and removing the hassle of form filling.
RFP Management and Support
Our experienced team works with your property to guide you through the RFP process.
We identify programmes to participate in based on your objectives, coordinate RFP submissions and support rate negotiations.
We even assist with rate loading so travel agents and corporate clients can find and book their agreed corporate rate.
Branded Booking Engine for Corporate Bookers
If your hotel uses the Elegant Booking Engine, corporate clients, consortia and TMCs can also access and book their negotiated rates on your website and simply enter their IATA number to earn commissions.
You can even offer each client a branded version of your booking engine incorporating their logo, to demonstrate how you value your business partnership.
Other Distribution Services
We help you amplify your reach and tap into new markets all via one system. One login allows you to manage your presence on the GDS, building awareness with travel agents, corporate bookers, and leading travel websites, your hotel’s own website, and the Elegant Call Centre.
Global Distribution Systems GDS
Alternative Distribution Systems / ADS
Channel
Connects
